We are a leading Real Estate Disputes Resolution team and one of the largest in the UK, with over 30 solicitors, legal executives and paralegals, supported by a team of excellent secretaries and administrators. Our specialist Leasehold Disputes team (LDT) are a key part of our business and they now have an exciting opportunity for an Admin Assistant to join them in our Newcastle office.

This is a full time, permanent role working Monday to Friday from 9.00am to 5.00pm.

What will you be doing?

You'll be a key part of the Leasehold Disputes team, providing administration support on a broad range of matters. As part of a busy team, you'll need to be a supportive colleague with both a helpful and flexible attitude.

More specifically, you'll play an essential part in ensuring that files are opened and closed correctly, adhering to both our internal processes and individual client requirements. You will also be producing and amending standard court documents, corresponding with clients, handling billing tasks, and inputting and amending financial details accurately. Additionally, you'll be applying for land registry documents, producing reports, assigning emails, managing post, and supporting the team in any other administrative tasks as required.  You'll be a vital part of our admin team, using your multi-tasking skills to ensure operations run smoothly.

Within the team, everyone works together to ensure that all cases are progressed quickly and efficiently.  You'll be joining a supportive environment where you can learn from true leaders in their field and build your experience with access to good quality work.

So what are we looking for?

You'll need to solve problems and provide a fast and efficient turnaround of work.  We're looking for somebody who will maintain an enthusiastic and flexible approach as well as having the willingness to use initiative in order to take responsibility for tasks. This role needs a high standard of organisational skill, the ability to communicate confidently at all levels on the telephone, face to face and through routine correspondence and ultimately deliver a first-class service to our clients.

You must also be able to draft standard written communications, and have experience using IT software such as Microsoft programmes (primarily Excel) and be ready to be trained on new systems.

To be successful in this role you'll need as a minimum:

• Experience gained in a fast paced administrative position.
• Proven experience working to deadlines.
• Computer literacy, with proven experience working with Microsoft Excel at an intermediate level.
• Experience of communicating with stakeholders at all levels.

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!

As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working, full-time or part-time working patterns.

Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about ED&I at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long term condition and need us to make any adjustments to give you the best possible recruitment process, please let us know by contacting the recruiter on the right hand side of this page. Please also let us know if you need this job advert or the application form in a different format.

We will offer an interview to candidates with a disability or long-term condition who meet the minimum criteria for this role. You can opt into this scheme within the application form. Your response to this question is only used for this purpose, is only visible to the recruitment team and is not used for data monitoring. 

We are an in-house recruitment team and will always aim to fill our roles directly in the first instance. If you're an agency, please click here for ways that you can work with us.